The Ranches Academy Board Meeting Minutes

August 4, 2005 4:30-8:00 pm

MINUTES OF 08-04-05 BOARD MEETING

The Board of Directors of the Ranches Academy held a meeting on:

Date: Thursday August 4, 2005
Time: 4:30pm closed session, 7:00pm open session
Place: The Ranches Academy
7789 Tawny Owl Circle
Eagle Mountain, Utah

The following directors, constituting a quorum of the full board were present:

Stephanie Colson
David Hadlock
Linda Tuttle
Katie Allen
Jennifer Maroney
Stacey James
Valerie Mattson

The chair called the closed portion of the meeting to order.

Adoption of agenda:

The Chair made a motion that the following agenda be adopted for this meeting:

Closed session
1. Discuss personnel issues.
2. Discuss financial issues- Employee Benefits, Grant.
3. Discuss board issues- Assignments/duties, teacher representative to the board.
4. Discuss family resource guide- field trips, uniforms, birthdays in classrooms, SIS/power school.
5. Review policies and procedures- classroom guidelines, enrollment, lottery, etc.

Open Session
1. Approve minutes of 07-07-05 board meeting.
2. Approve any items from the closed session.
3. Discuss and approve classroom procedures.
4. Define role and appoint a parent coordinator.
5. Review finalized school calendar.
6. Public comment.

The motion was duly made, seconded and unanimously carried, and was made a part of the records of the meeting.

Closed Session
Motion

Motion by the Chair to change companies that provide the employee benefits program was duly made, seconded and unanimously carried, and was made a part of the records of the meeting.

The company that will now supply the staff with benefits coverage will be Educators company.

Discussion held in the closed session:

The board re-assigned the members of the board to over-see different areas of governance.
President-Stephanie Colson: CAO, policies, procedures, charter compliance.
Vice-president-David Hadlock: Personnel, Benefits, teacher liaison.
Treasurer- Linda Tuttle: Treasurer, CFO.
Secretary- Katie Allen: Grants.
Board member-Jennifer Maroney: Technology, enrollment.
Board member-Stacey James: Fundraising, Parent coordinator Liaison.
Board member- Valerie Mattson: Expansion committee, FSO liaison.
Principal- Mr. Beck: Legislative liaison, Physical facilities.

The board discussed the issues of having an equally shared amount of field trips for each grade. The board felt that they couldn’t expect an exact number, but that this should be taken into consideration when approving each field trip.

The board discussed the need for teachers to enforce dress code for the students under their supervision.

The board would like to see student birthdays celebrated with a student spotlight, instead of using class time.

Open Session
Motion

Motion by the Chair to approve minutes from 07-07-05 board meeting was duly made, seconded and unanimously carried, and was made a part of the records of the meeting.

Motion

Motion by the chair to remove the privilege the board has had to choose their child/children’s teacher was duly made, seconded and carried with one board member in opposition, and was made a part of the records of the meeting.

Motion

Motion by the Chair to appoint Jenny Dipko as the parent coordinator was duly made, seconded and unanimously carried, and was made a part of the records of the meeting.

The parent coordinators responsibilities are as follows:
The parent coordinator is responsible to keep a record of volunteer opportunities, other than the opportunities available through the FSO, and contact those who have not yet volunteered or those who have the qualifications in a certain field of expertise and provide them with an opportunity to volunteer.

Other discussion held during the meeting:

Mr. Beck announces the change of the employee benefits provider.